The inquiry lands at 11 p.m. while you're running an event
A couple just saw your work on Instagram. They message your WhatsApp: "Hi, we're getting married in March. Is the venue available? How much is the package for 150 guests?" It's Friday, 11 p.m., and you're on site directing the setup of a 200-guest wedding.
No one replies. The next day you answer at two in the afternoon. By then the couple has quoted three other planners and booked a visit with whoever answered first.
In events and weddings the problem is rarely lack of demand. It's that demand arrives exactly when your team is busy producing, and the inquiry goes cold within hours. People plan a wedding once in their lives: they research at night, on weekends, in spare moments. Precisely when you can't reply.
Hiring more staff doesn't fix the root problem
The obvious answer is to add someone to cover WhatsApp. But that person also sleeps, also takes Sundays off, also goes on vacation. A small events business can't afford a night shift just to reply "do you have the date open?".
On top of that, a new hire takes weeks to learn the packages, the blocked dates, what each venue includes, which vendors you work with. Meanwhile they send lukewarm answers that miss your brand's tone.
What you actually need
You don't need more hands to copy and paste replies. You need every incoming inquiry to get, within seconds, an answer in your studio's voice, one that understands what the couple is looking for and moves the conversation toward a booked call or a venue visit.
The AI agent that replies, qualifies, and books
At Catalizadora we build AI agents that live inside your WhatsApp and work like a coordinator on your team who never logs off. Here's what it does, concretely:
- Replies in seconds, 24/7, in your brand's tone and with your real information: packages, capacity per venue, what's included, what's not.
- Qualifies the lead: it asks for the tentative date, guest count, type of event, rough budget. It tells the couple who is ready to visit apart from the one who is just daydreaming.
- Books the call or venue visit directly on your calendar, with no one on your team stepping in.
- Sends the payment link for the deposit or the date hold when it's the right moment.
- Every conversation lands in your CRM, so on Monday you see who wrote, what they asked, and where each conversation stands.
It is not a robot menu with buttons. It's a natural conversation. The couple feels like they're talking to someone on your team who knows the venue and remembers what they said three messages ago.
How it changes that Friday night
Without an agent: the 11 p.m. inquiry waits until Saturday afternoon. By then the couple has booked with a competitor.
With an agent: at 11:01 the couple gets the packages for 150 guests, confirms March is open, books a venue visit for Tuesday, and leaves their details. Tuesday morning you open your CRM and the visit is already on the calendar, with the full context of what they want.
The difference isn't replying faster. It's not losing the client who was already ready to book you.
Your voice, not a generic one
What every events studio protects is its tone. You sell an experience, not a room. That's why the agent is built on how your brand speaks: if your style is warm and close, that's how it replies; if it's elegant and understated, the same. It never improvises prices or invents availability. It works only with the information you give it.
And when an inquiry falls outside the usual playbook, a couple with a very specific request, a complaint, a delicate negotiation, the agent hands it off to a person on your team with full context instead of guessing. You decide where the line sits. The agent handles the volume of repetitive questions that drain your evenings, and a human steps in only where judgment really matters.
What about the months when you have no events to run?
There's a quieter benefit. Your team's attention is finite, and during peak season it all goes to production. The couples who message during those weeks are the ones most likely to slip. The agent doesn't compete with your team's attention; it covers the exact window when your people are stretched thinnest. So instead of choosing between delivering a great event this weekend and chasing next weekend's leads, you do both.
What it costs and who owns it
At Catalizadora we work with no retainers and no locked-in licenses. Our entry package, MAGIA Solo, costs 4,500 dollars and ships in 15 days: it includes the AI agent on your WhatsApp, connected to your calendar and your CRM. For larger operations, with several venues or multiple lines of business, MAGIA Core starts at 15,000 dollars.
The key point: the code, the data, and the infrastructure are 100% yours. We don't tie you to a monthly platform. The only recurring cost is the real hosting and usage cost, around 200 to 400 dollars a month, paid directly, with no markup from us on top.
Compared to hiring a part-time person just for WhatsApp, who still won't cover nights or weekends, the agent is cheaper in the first month and works around the clock.
The next step
If every weekend you lose inquiries from couples who were already interested, that's money walking over to the competition because no one answered in time.
Message us on WhatsApp and let our own AI agent show you, live, how it would reply to a couple asking about a date. You'll see exactly what your client would receive.
Or book a direct call with us at https://cal.com/pablo-estrada-hlqaql and we'll map out together how it would look in your operation.